Every stray transfer, matched to the invoice it settled.
Ledgerline connects to your bank read-only, matches each deposit to the invoice it paid, sorts everything else into Schedule C lines, and hands your accountant a clean pack at the end of the quarter.
One month from a designer’s statement
Sample data: left, what the bank sends. Right, what Ledgerline files back.
Bank feed
- 04/03 STRIPE TRANSFER ST-9F2K1+4,200.00
- 04/09 SQUARE INC TRANSFER ST-8H2Q4+880.00
- 04/12 POS PURCHASE BLUEBOTTLE COFFE #4471 AUSTIN TX-6.40
- 04/15 ADOBE *CREATIVE CLOUD 800-833-6687-54.99
- 04/19 CHECKCARD 0419 FIGMA INC 415-555-0134-15.00
- 04/22 ACH CREDIT VENMO CASHOUT 88213+1,150.00
- 04/26 POS PURCHASE STAPLES #1123-42.18
- 04/28 POS PURCHASE APPLE STORE R042-1,299.00
Read-only · April · 8 posted lines
Ledgerline
| Date | Filed as | Amount | State |
|---|---|---|---|
| Apr 3 | Halcyon & Co.Invoice #0148 · gross receipts | +4,200.00 | Matched |
| Apr 9 | Marlowe PressInvoice #0151 · gross receipts | +880.00 | Matched |
| Apr 12 | Blue Bottle CoffeeMeals · 50% deductible | -6.40 | Matched |
| Apr 15 | Adobe Creative CloudSoftware · subscriptions | -54.99 | Matched |
| Apr 19 | FigmaSoftware · subscriptions | -15.00 | Matched |
| Apr 22 | Northwind StudioHandoff fee · confirm this payer | +1,150.00 | Needs you |
| Apr 26 | StaplesOffice supplies | -42.18 | Matched |
| Apr 28 | Apple StoreEquipment · Section 179? | -1,299.00 | Needs you |
Matched the deposit found its invoice Needs you Ledgerline guessed; you confirm
Your bank speaks in codes. None of them are a client.
A statement line is written for the bank, not for you: POS PURCHASE, CHECKCARD 0419, ACH CREDIT. It tells you that money moved and almost nothing about why. The client, the invoice, the Schedule C line — that lives in your head, or in a spreadsheet you stopped updating in week three.
So the work stacks up until filing season, when you sit down with a PDF, a spreadsheet and a memory. Ledgerline does the translation minutes after the money lands, while the context is still in the room.
How Ledgerline reads it
- Connect
- A read-only connection through Plaid. Ledgerline can list transactions; it cannot move money, and it never sees your bank password.
- Match
- Each incoming transfer is matched to the invoice it paid, by amount, by date, and by the payer’s name on the memo. Invoice #0148 stops being an anonymous $4,200 deposit.
- Sort
- Everything that isn’t income is filed to a Schedule C line: software, meals, equipment, contract labour. Your own rules beat the defaults, and it remembers them next month.
- Review
- Whatever can’t be placed with confidence goes to a queue instead of a guess. One tap confirms the payer and the category, or rejects it.
- Export
- At quarter end: a CSV for the spreadsheet you already keep, a PDF for the file, and a read-only link your accountant can open without an account.
Where it stops
Four boundaries, stated up front, so nothing here is a surprise later.
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It does not file your taxes.
Ledgerline prepares the books and the export. The filing is still you, or your accountant.
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It does not hold or move money.
No transfers, no accounts, no stored bank credentials. A read-only feed and nothing more.
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It will not invent a client.
A deposit it can’t place goes to the review queue beside its closest candidate, labelled a guess.
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It is not accounting software for a company.
Schedule C suits sole traders and single-member LLCs. Payroll, inventory and accrual books are out of scope.
What it costs
Priced for one person’s books. No per-invoice fee, no card to start.
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Solo
One business account. Unlimited matching, unlimited exports.
$12 / month
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Studio
Up to three linked accounts — say a business card plus two payment processors.
$29 / month
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Each extra account
Beyond three, per additional account you link.
$6 / month
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Annual
Solo or Studio, billed once a year, two months free.
$120 / year
Before you pay: try it on one statement month, read-only, and see how much of it files itself. Ask for a seat
Questions designers actually ask
Does Ledgerline connect to my real bank?
Yes, read-only, through Plaid. The connection can list transactions; it cannot start a payment, and Ledgerline never stores your bank username or password.
What happens to a deposit it can’t match?
It lands in the review queue beside its closest candidate, marked as a guess. Confirm or reject it and Ledgerline applies the same rule to that payer next time.
Which tax categories does it use?
US Schedule C lines by default — advertising, software, meals, equipment, contract labour. You can rename them or add your own, and the export carries your names.
What exactly do I hand my accountant?
A CSV, a PDF pack per quarter, and a read-only share link that opens in a browser without an account.
I already keep a spreadsheet.
Keep it. Ledgerline exports to CSV with the columns you already use. It replaces the evening you spend filling them in, not the file.
Do you support the UK or the EU?
Not yet. Schedule C means the US comes first, and the VAT categories for the UK and EU aren’t built. I won’t list them until they work.
Send one email. Bring one year of statements.
Tell me how you invoice and where the money lands. You’ll get a seat, and a first month filed before you pay anything.