01
Deposits without invoices
Stripe payouts, Wise transfers and ADP DESIGN LTD all land in the same account. None of them say which project they settled or what was still owed.
Bookkeeping for freelance designers
Your bank feed already knows what you earned.
Ledgerline connects read-only to the accounts you get paid into, matches every deposit to a client and a project, and turns the ones that never got an invoice into numbered, tax-ready ones — receipts attached, accountant ready.
- Read-only connection
- No card required
- UK, EU & US formats
Bank feed · Starling Business
- 12 Mar STRIPE PAYOUT *4821memo only — no client name +£2,140.00
- 12 Mar WISE EUR TRANSFERconverted at 1.17 on the day +£860.00
- 09 Mar ADP DESIGN LTDno remittance advice +£1,250.00
- 04 Mar COFFEE UNIONcard — studio supplies −£4.80
matched & invoiced
Invoice INV-1042
Paid 12 Mar
Halftone — brand identity sprint
Discovery & audit£900.00
Logo system, three routes£1,000.00
Brand guide, 12pp£240.00
Total settled£2,140.00
Receipt stripe-payout-1042.pdf attached
Trusted by independents and studios of one to ten
- Halftone
- Studio Fern
- Marlow & Co
- Nine Volt
- Bright Room
- Ora Collective
The problem
You did the work. The bank just shows a number.
A deposit lands with a memo like STRIPE PAYOUT *4821. Two invoices arrive as one transfer. You meant to invoice in November. Now it's February, your accountant wants line items, and the only record of who paid what is a statement you haven't opened since the last panic.
02
Invoices you never sent
You finished the job in October, the money arrived in November, and there is still no document with your number on it — which makes chasing late payers and proving income equally awkward.
03
A January you'll dread
Three months of statements, a shoebox of receipts, and an accountant asking for categorised line items you would have to reconstruct from memory.
How it works
Three steps, then stop thinking about it.
Connect once, confirm what Ledgerline proposes, and hand over a year that adds up. Most people are done in the time it takes to make a coffee.
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Step 01
Connect the feed, read-only
Link your business account through your bank's own open-banking screen, or drop in a CSV export. Ledgerline sees transactions. It cannot move money, and it never sees your login.
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Step 02
Confirm the match
Ledgerline reads the memo line, payee, amount and timing, then proposes a client, project and invoice number for each deposit. Approve in one click, correct in two. Anything it isn't sure about waits in a short review list — it doesn't guess.
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Step 03
Export the pack
Numbered invoice PDFs, a transaction ledger with receipt links, and an export that drops into Xero, QuickBooks, FreeAgent or plain CSV. Send it over and get back to work.
Inside the app
What your bank says vs. what Ledgerline records.
The same five rows from the same week in March. On the left, a statement. On the right, something an accountant can file without phoning you first.
Bank statement · March
- 12/03 STRIPE PAYOUT *4821+2,140.00?
- 12/03 WISE EUR TRANSFER+860.00?
- 09/03 ADP DESIGN LTD+1,250.00?
- 07/03 FOSTER & KENT LLP+6,400.00?
- 04/03 COFFEE UNION−4.80?
Five rows. No client, no project, no invoice number.
Ledger · March
- INV-1042 · HalftoneBrand identity sprint£2,140.00paid
- INV-1039 · Ora CollectiveWeb design, phase two£860.00paid
- INV-1040 · Marlow & CoPackaging artwork£1,250.00paid
- INV-1031 · Foster & Kent LLPAnnual report layout£6,400.00paid
- EXP-0117 · Coffee UnionStudio supplies£4.80expense
4 invoices issued · 1 expense categorised · receipts attached 5/5
Features
Everything an accountant asks for, before they ask.
Read-only by design
Ledgerline can see transactions and nothing else. No transfer permission, no write access, no card details stored — and nothing in the product can initiate a payment.
Receipts that find themselves
Forward a receipt to your Ledgerline address or photograph it in the app. It attaches to the matching transaction by amount and date window, so the evidence is already filed when someone asks for it.
Multi-currency, real rates
Paid in euros or dollars and the ledger converts at the rate on the day the money landed, keeping the original amount alongside for anything that needs to be traced.
Invoice numbers that hold up
Sequences run per financial year, gaps are flagged before you file, and a reissued invoice keeps its original number with a revision mark instead of quietly disappearing.
Exports your accountant opens first
Xero, QuickBooks, FreeAgent or plain CSV. Every line links back to the bank transaction and the receipt behind it, so a question gets answered in one click.
It learns your clients
After the third payment from Halftone you'll never type the name again. Payee aliases — HALFTONE LTD, STRIPE PAYOUT *4821 — resolve to one client.
Duty of care
The tool that can't move your money.
Ledgerline connects through open banking with read-only scope, and your bank shows you that scope on its own screen before you approve it. There is no path in the product that transfers money, and no permission you can grant that would create one. Revoke access from your banking app whenever you like, without talking to us.
- Read-only scope, confirmed by your bank
- No transfer or payment permissions
- Encrypted at rest, exportable on request
- Delete everything, backups included, within 30 days
From the field
People who would rather be designing.
I hadn't invoiced a client since September. Ledgerline matched eleven deposits in about ten minutes and I found £4,200 of work I'd already done and never billed.
My accountant asked for receipts from a year I'd already forgotten. Forwarding them to one address and having them land on the right transaction is the whole product for me.
It's the first bookkeeping tool that didn't ask me to have opinions about categories. It proposes, I click yes, I get back to work.
Pricing
Priced like a tool, not a firm.
Every plan includes the read-only connection, receipt capture and accountant exports. No per-invoice fees, no setup charge.
Sketch
£0/ forever
For the first few invoices, and the year you're behind on.
- 30 invoices a month
- 1 bank feed or CSV import
- Receipt capture
- CSV ledger export
- Community support
Most popular
Studio
£14/ month, billed yearly
For freelancers billing clients regularly, across currencies.
- Unlimited invoices
- 3 bank feeds, updating on their own
- Multi-currency at day-of rates
- Xero, QuickBooks & FreeAgent export
- Two seats — invite your bookkeeper
- Email support, answered by a human
Practice
£32/ month, billed yearly
For small studios running more than one client entity.
- Everything in Studio
- Unlimited bank feeds
- Up to 5 client entities
- Free accountant seat, read-only
- Onboarding call and priority support
Prices exclude VAT. Annual billing saves two months. Students and registered non-profits get Studio free — email hello@ledgerline.app.
Questions
Before you connect anything.
Anything not covered here, write to hello@ledgerline.app — a person replies.
Is Ledgerline an accountant?
No. Ledgerline does the recording — matching, invoicing, receipts, exports. It doesn't file taxes and it doesn't give regulated tax advice. Everything it produces is designed to hand straight to your accountant or your filing software.
I already have invoices from before I signed up.
Import them as CSV or PDF and Ledgerline reconciles them against your existing deposits, so a year that started messy still ends with a single ledger and no double-counted income.
Do I need open banking?
No. If your bank can export a CSV, drop the file in and Ledgerline reads it — the feed just won't update on its own. Open banking means transactions arrive without you doing anything, and the connection stays read-only at the bank's end.
Which countries and tax formats work?
UK (VAT-style invoices and a self-assessment export), EU (VAT numbers and reverse-charge notes) and US (summaries shaped for 1099-NEC reporting). Currencies are handled anywhere your bank reports them.
What happens if I cancel?
Your data stays available for twelve months and you can export everything — invoices, ledger, receipts — as PDF and CSV before you go. Nothing is held hostage, and we don't email you about it afterwards.
Can two people work in one account?
Yes — Studio and Practice include a second seat, usually the person who actually likes spreadsheets. Accountant seats on Practice are free and read-only.
Your next invoice is already in your bank feed.
Connect an account, confirm a handful of matches, and see what you've earned that you never billed.
No card required · Read-only connection · Cancel in two clicks