Reconciliation that balances
Every invoice ties back to a dated transaction. At month-end you see a zero difference, or a specific line telling you where the difference is.
Invoicing for freelance designers
Your bank already recorded what you earned. Ledgerline turns it into invoices.
It reads the transactions in your account, matches each deposit to a client, and issues numbered invoices with the right tax lines. You confirm the matches. It does the typing.
No card required. Bank access is read-only. Export everything, any time.
Reconciliation
March 2026
- 04 Mar Halden Studio 2,400.00 matched
- 11 Mar R. Okonkwo 850.00 matched
- 19 Mar Deposit, no reference 1,200.00 confirm
- 27 Mar Peart & Co 3,150.00 matched
Transactions4
Reconciled7,600.00
VAT set aside1,266.67
Read-only bank connections
CSV import, no connection needed
GBP, EUR, USD, CAD, AUD
Your transactions are not sold
Why it goes wrong
Most invoicing tools start at the wrong end.
They assume the invoice came first: quote, send, chase, get paid. Freelance work rarely runs in that order. The money arrives, often three weeks late, often with no reference attached, and the paperwork gets reconstructed in April.
Reconstructing it is the expensive part. A weekend spent scrolling a bank app, working out which Friday deposit belongs to which client, and hoping the total matches what your accountant expects to see.
Ledgerline starts from the transaction, because that is the only part that was recorded at the time.
How it works
Three steps, in the order the work actually happens.
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01
Import
Connect a bank account with read-only access, or drop in a CSV of statements. Ledgerline reads dates, amounts, and payer references exactly as they appear on the statement. It does not rewrite or quietly categorise anything.
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02
Match
Every deposit is matched against your client list using payer name, amount, and payment history. Rows it cannot place with confidence are held in a queue for you, rather than guessed at and buried.
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03
Issue
Confirm the queue and Ledgerline issues sequentially numbered invoices with the correct tax lines for each client's region. Month-end produces a reconciliation pack as PDF and CSV for whoever keeps your books.
What you get
Built for the parts that take the longest.
Region-aware tax
VAT, GST, and US sales tax applied by client location, with reverse-charge wording where it belongs. Rate tables updated quarterly, with the change noted in your account.
Client memory
Billing currency, numbering series, payment habits, and usual line items are remembered, so a repeat job takes seconds instead of a blank form.
Two currencies, one invoice
Quote in one currency, settle in another. Ledgerline records the rate on the settlement date and carries both figures through to the report.
Set-aside you can defend
Quarterly figures calculated from invoices actually issued, not from forecasts. The number moves only when the money does.
Nothing held hostage
Clients, invoices, transactions, and attachments export as CSV and PDF whenever you like, on any plan. Cancel and keep all of it.
Who uses it
Three kinds of mess it was written for.
Sole designers
One to twenty invoices a month, a mix of retainers and one-off projects, one bank account, no bookkeeper yet.
Studios of two to six
A shared client list and one person holding the finances, with everyone else able to see what has been billed and what has not.
A year already behind you
Import twelve months of statements and work the queue at your own pace. Nothing needs to be tidied before you start.
Pricing
Per workspace, per month. Cancel any time.
Annual billing removes two months from the total. All prices exclude VAT.
Solo
£11/ month
- Up to 25 invoices a month
- 1 user
- Read-only bank connections
- CSV statement import
- PDF and CSV export
Most chosen
Studio
£27/ month
- Unlimited invoices
- Up to 6 users
- Multi-currency billing and settlement
- Quarterly set-aside figures
- Priority email support, next working day
Practice
£54/ month
- Up to 25 client workspaces
- Accountant access, read-only
- Custom numbering series per client
- Consolidated reconciliation pack
- Onboarding call, 45 minutes
Every plan includes the 30-day trial, export of all your data, and the same bank coverage. Nothing that matters is held for a higher tier.
Questions
The ones asked most often.
Does Ledgerline move money?
No. Ledgerline cannot initiate payments, cannot see balances beyond the transaction list you authorise, and cannot change anything in your bank account. It reads transactions and writes invoices.
What does connecting a bank actually involve?
A read-only connection through a licensed account information provider. You consent per institution, and you can revoke consent from your own bank's dashboard at any time without contacting us.
What happens to a deposit it cannot match?
It stays in the queue with the raw statement text beside it. You can confirm a suggested client, split it across two invoices, mark it as personal, or exclude it from the report. Nothing leaves the queue without you.
Will this file my tax return?
No, and it will not pretend to. Ledgerline prepares invoices and the schedules an accountant asks for. Filing stays with you or with them.
I have already sent invoices this year.
Import them and Ledgerline marks the deposits they cover, so nothing is billed twice. Historical invoices keep their original numbers and dates.
Can I leave?
Yes. Export everything as CSV and PDF, then delete the workspace. Deletion is permanent after a 30-day recovery window, and that window is stated in writing when you click it.
What does the trial cover?
Thirty days of the Studio plan, with no card and no automatic conversion. If you do nothing, the workspace becomes read-only rather than charging you.
Import one month and see what the queue looks like.
Four minutes, one statement, no card. If the matches are wrong, you will know before you have to trust it with a year.