Every processor, read properly
Stripe, PayPal, Wise, Square, Venmo. Ledgerline parses the merchant strings nobody else bothers to — SQ *STRIPE TRF ST-2B9K becomes “Acme Brands, Brand identity, Phase 2, $4,800.”
For freelance designers & small studios
Your bank feed already knows what you earned. Ledgerline writes it up.
Connect your account and Ledgerline turns the noise — Stripe transfers, Zelle from the client who pays late, the check you photographed — into itemized invoices that are ready to send and ready for your accountant.
Read-only access · No card to start · Import your last twelve months
Sample feed · April · six deposits
Your bank feed — as it arrives
- 04/12SQ *STRIPE TRF ST-2B9K4,800.00
- 04/09ACH DEP ACME BRANDS PAYROLL2,150.00
- 04/03PAYPAL TRANSFER 7XQ401481,600.00
- 03/28ZELLE PMT ORTIZ ELI900.00
- 03/21WISE 88213-ROLT3,400.00
- 03/14CHECK DEP 10421,250.00
Ledgerline — matched & itemized
- Acme BrandsBrand identity, Phase 2 $4,800.00 Net 30
- Acme BrandsRetainer — April $2,150.00 Sent
- Pelham StudioWeb design, sprint 3 $1,600.00 Sent
- E. OrtizLogo + packaging $900.00 Paid
- Rolt CoffeeMenu system $3,400.00 Net 14
- UnassignedCheck 1042 — add a client $1,250.00 Assign
Five of six matched automatically. The last one is a ten-second decision — and Ledgerline remembers it.
The problem
You didn't start a studio to reconstruct your own income in April.
Every payment lands in your account as a string of code. SQ *STRIPE TRF. PAYPAL TRANSFER. ACH DEP. Six months later, none of it tells you which client, which project, or whether the invoice was ever sent.
So the paperwork gets rebuilt in April, from memory and screenshots — usually on a Sunday, usually late, usually with the total not quite matching.
- Four processors, one account, no shared record. Stripe, PayPal, Wise and Square, each keeping its own export.
- Invoices that lived in a Canva file, a Notion page, or a DM. Sent, maybe — but nowhere your accountant can use.
- Refunds and reimbursements that look exactly like income. So your totals run high and your set-aside runs wrong.
- The client who's certain they paid — and you with no quick way to check.
How it works
Three steps, in the order the work actually happens.
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01
Connect
Link your bank and your processors through a read-only connection. Ledgerline imports your last twelve months and starts reading. It can see your deposits; it can't touch a cent.
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02
Match
Deposits are matched to the clients and projects you already work with. Ledgerline learns your regulars — the second Acme retainer goes through untouched. Anything it isn't sure about waits in a review queue, flagged, never guessed.
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03
File
Generate itemized invoices for anything that never got one. Export a clean income summary for your accountant, or hand over the whole ledger as PDF or CSV.
What it untangles
Built for the ways designers actually get paid.
Zelle, wires, and the odd check
A client who pays by Zelle, a wire with no memo, a check you photographed, cash you logged in Notes. If it's income, it belongs on the ledger.
Income, not noise
Refunds, reimbursements, and the $6.75 coffee get separated from real earnings, so your summary shows what you actually made.
One client, two currencies
Paid in USD, billed in GBP, living in EUR — Ledgerline keeps the original amount, the converted figure, and the date the money landed.
Invoices that fill the gaps
Any deposit without an invoice gets one: your logo, your line items, your payment terms. Send it in a click, or date it to match the deposit.
A summary your accountant will like
One export — every deposit, its client, its project, its category, its invoice status. No more Sunday spent in a spreadsheet.
Pricing
Priced for one person doing three jobs.
A free start and two paid plans. Every tier includes read-only bank access and unlimited exports — nothing that matters is held back for a bigger bill.
Free
For getting your backlog in order.
$0/ forever
No card, no trial clock.
- One bank connection
- Last twelve months reconciled
- Three invoices a month
- CSV and PDF export
Solo
For the freelancer who's fully booked.
$14/ month
Billed yearly. $18 month-to-month.
- Unlimited invoices and history
- All processors — Stripe, PayPal, Wise, Square
- Multi-currency
- Accountant export, PDF and CSV
- Shareable read-only accountant link
Studio
For studios of two to five.
$32/ month
Billed yearly. $40 month-to-month.
- Up to five people
- Multiple accounts and entities
- Roles and approvals
- Priority support
- Everything in Solo
Prices in USD, excluding tax. Month-to-month available on every paid plan. Cancel whenever — export everything first, on any tier.
Handing over your bank, explained honestly
It can see your deposits. It cannot move your money.
Connecting a bank account is a real ask. Here is exactly what Ledgerline can and cannot do with yours.
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Read-only, by design
Ledgerline asks for viewing permission only. There is no payment permission to grant, so there is none to lose.
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No credentials stored
Your bank username and password are never kept. Connections are tokenized and revocable from your bank's own settings.
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Encrypted end to end
256-bit encryption in transit and at rest, with access logging you can review yourself.
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Deleted when you say so
Closing your account deletes your data. It isn't archived, sold, or kept “for your convenience.”
What the connection allows
- Read account balances
- Read transactions
- Read account details
What it will never do
- Initiate or approve payments
- Move money between accounts
- Change anything in your bank
Revoke access from your own bank's dashboard at any time — no email to us required.
Questions
The ones asked most often.
Does it work with my bank?
Ledgerline connects to 12,000+ institutions across the US, UK and Canada through read-only aggregation — the same plumbing your accountant likely uses. If yours isn't covered, import a CSV of your statements and nothing else changes.
What happens to a deposit it can't match?
It waits in your review queue with a suggested match and the reason for it. You confirm or correct in a couple of clicks, and Ledgerline remembers the answer for next time.
Can my accountant get access?
Yes — send a read-only link. They can see the reconciled ledger and export it themselves, but they can't change anything, and you can revoke the link whenever you like.
Is this a replacement for my bookkeeping?
For most freelancers filing a Schedule C, it covers what's needed: a clean, categorised income record and proper invoices. If your finances are more involved, Ledgerline won't replace your accountant — it makes their job faster.
I already sent invoices this year.
Import them and Ledgerline marks the deposits they cover, so nothing gets billed twice. Historical invoices keep their original numbers and dates.
Will Ledgerline file my taxes?
No, and it won't pretend to. It prepares invoices and the schedules an accountant asks for. Filing stays with you or with them.
April is coming. This year, let the feed do the filing.
Connect your bank, watch the last twelve months settle into place, and close the tab. The first statement takes about four minutes.